Client Challenge: The client lacked a system for effectively tracking their time spent on various tasks, hindering project budgeting and productivity analysis.
Solution: We developed a custom time tracker within their existing Notion workspace, designed to be user-friendly for both individuals and teams.
The Time Tracker:
- Simple Start and Stop: Users initiate time tracking by clicking a designated link or button within Notion. This action automatically creates a new database entry with the current date, task details (entered by the user), and the start time.
- Effortless Stop Time Recording: Once the task is complete, users simply click the same link or button again. This records the stop time and calculates the total duration spent on the task.
- Flexible Data Entry: Users can enter relevant details about the task being tracked, allowing for categorized analysis later.
Time Management Dashboard:
- Visualized Insights: The Notion dashboard displays interactive graphs that illustrate time spent on different categories like tasks, clients, or projects. This visual representation provides valuable insights into project allocation and resource management.
- Recent Activity: The dashboard also showcases a list of recently used timers and associated projects, offering at-a-glance information on ongoing tasks.
Benefits:
- Improved Time Awareness: The time tracker fosters a heightened awareness of time spent on different activities, promoting better time management practices.
- Enhanced Project Budgeting: Accurate time tracking data allows for more precise project budgeting and resource allocation.
- Increased Productivity: Data-driven insights enable informed decision-making, leading to greater productivity and efficiency.
- Team Collaboration (if applicable): With minor adjustments, the time tracker can be adapted to function within team environments, providing shared insights on workload distribution and project progress.
Overall, this case study demonstrates how a custom Notion time tracker empowers individuals and teams to gain valuable time tracking insights, leading to improved project management, resource allocation, and overall productivity.